View Features

VueTrip Overview  
Descriptive Features and Capabilities VueTrip  
Addresses all critical aspects of business processes for tour operators. Yes  
Fully web based ensuring full Remote User Access  (Clients, Agents and suppliers in remote locations can see their forthcoming bookings) Yes  
Familiar, Easy to Use and Intuitive Interface. Simple Quotation Builder. Yes  
Easy build and manage FIT itineraries, Day Tours, Tour Series, Events, Conferences, Promotions and Groups Yes  
Allocation Management For Hotels, Villas,Tours, Promotions, Events etc Yes  
Instant On Line Bookability (build a tour and it can be available immediately on line) Yes  
Full User Permissions Management – restrict users to view or edit only certain information and sections Yes  
Automatic Supplier Messaging. Yes  
Gmail integration allowing use of all Gmail search functionality Yes  
Supplier Portal where User can Log In and manage Existing Booking requests Yes  
Easy User Rate Loading (simple interface for entering supplier rates and contracts) Yes  
Online Data Backup Yes  
Price, Tours, and Description Updates can reflect on multiple websites. Yes  
SaaS (Software as a Service) means no Capital Expenditure. Per User Pricing. Yes  
Reports may be viewed on screen, printed or exported. Yes  
Security and Individual User Parameters Yes  
Share a central booking engine Yes  
Supplier and Service Descriptions and Images (Allows Custom Documentation) Yes  
Date Format and Timezone can be configured to your local timezone Yes  
Multi Level Markups Yes  
Fully TOMS Compatible Yes  
State of the Art Technology Yes  
Booking Functionality can be simply incorporated to existing sites by any web designer. API available. Yes  
Ensures Website is Consistent with other Sales Channels  (selling the same products at the same prices) Yes  
Multi-currency Database, Operations and Accounting Information. Yes  
Agent booking confirmation/invoices Yes  
Agent invoices (deposit, interim and final invoices per booking) Yes  
Direct Agent and Client Quotations Yes  
Automatic Supplier Messaging and Documentation Yes  
Integrated Email System Yes  
Itineraries in multiple languages Yes  
Itineraries in multiple styles and layout Yes  
Easy retrieve and search outgoing emails by Tour Ref, Client, Supplier, Agent etc etc Yes  
Responsive and Consistent Interface Yes  
Supplier amendments as bookings are changed Yes  
Supplier confirmation and cancellation Messages and Emails Yes  
User Defined Documentation and Message Format Yes  
Voucher production Yes  
 PNR import Yes  
Agent and supplier message and document history automatically stored against quotations and bookings Yes  
All reservation messages emailed directly to supplier Yes  
Bulk production and sending of messages and documents for fast high volume processing Yes  
Consolidated supplier messaging Yes  
Each Itinerary, Tour etc has analysis of sales, costs and profit. Yes  
Bookings Margin and Mark Up Calculations – including costs vs sales (including multi-currency) Yes  
TOMS capability Yes  
Comprehensive client details with user definable fields and booking history. Soon  
Simple entry of descriptions and images for tours, sightseeing trips and other services Yes  
Individual Financial information on every Itinerary and Tour etc Yes  
Booking and all Lists can be sorted easily and quickly by simply clicking on the column headers. Multiple filter options available Yes  
Reports may be selected by combinations of supplier, agent, destination, value, booking type, : Yes  
Pricing and Rate Management Yes  
Ability to store FIT & group rates per service. Yes  
Agent and/or market specific pricing. Yes  
Packages and Promotions have multi level allocations. Yes  
Customizable Reports Yes  
Database caters for all service types including: hotels, transfers, sightseeing, meals, transport, flights & tour packages. Yes  
Itinerary level  “Free of charge” , “Staff”, “Pass Comp” policies per service. No  
Event Booking and Management Partial  
Flexible, season based, dates (used for tailor made tours, attraction ticketing and dynamic packaging) Yes  
Full multi-currency allowing services to be bought & sold in any currency Net and gross rates per service. Yes  
Group departures (i.e. multiple bookings for the same trip) Yes  
Itinerary-by-Itinerary analysis of sales, costs and profit margins Yes  
Markup can be controlled at a number of levels: Yes  
> Agent OR Agent Group(% markup) Yes  
> Agent/Service Type (Enables different markup for Transport, Accommodation, Activity etc. by Agent) Yes  
> Itinerary (The markup may be overridden on each individual Itinerary) Yes  
> Supplier Services (Using Cost and Sell price of each service) Yes  
Multiple & sub-allocations for Packages and Promotins. Yes  
Multiple class (i.e. Superior, Standard, Luxury etc.); Multiple seasons, including weekend rates, easily entered and maintained. Yes  
Min stay and Max stay functionality Yes  
Preload suppliers, agents anad customers (rather than just create at time of booking) Yes  
Sales & profitability analysis for every Itinerary Yes  
SaaS based – no hardware maintenance Yes  
Service/property descriptions, note and images with full internet search ability. Yes  
Standard text per service for automated itinerary and voucher production. Yes  
Store notes about customers within bookings, or within the customer record yes  
Group functionality includes Staff, Free of Charge Clients, Supplier Comps, Pass Comps No  
Unlimited number of database services. Yes  
Unlimited text may be attached to individual services for automated itinerary production Yes  
Unlimited number of services types for Accommodation, Activity, Transport and Transfers Yes  
Differing business models (client pays in full, client pays deposit and pays balance to supplier, client pays supplier and supplier pays commission) Roadmap  
 Allocation management for all service types Yes  
Adult, child & infant costing for all services Yes  
Automatic Itnerary referance (no manual referencing allowed) Yes  
Close Outs for all supplier types Yes  
Automated series tour creation (create one departure and add the additional dates) Yes  
Automatic FOC, escort, guide & driver calculations Yes  
Centralise bookings from multiple websites in one place Yes  
Checklist  standard activities must be completed for each booking Yes  
Communicate to customers and suppliers through web portal or email Yes  
Comprehensive client details with user definable coding system, brochure database and booking history Yes  
Costs and sell prices may be overidden by service and in total on an itinerary by itinerary basis Yes  
Supplier login –  suppliers can see all booking information Yes  
Create booking reports dev  
Custom Documents (chargeable on a case by case basis) On request  
Departure overview for packages shows seat availability, accommodation availability, pricing details, pick-up points and descriptive notes Yes  
Easy step by step itinerary building Yes  
Fast & efficient reservations for ad-hoc and packaged itineraries, fly/drive and special interest tours Yes  
CRM with user-definable Pax information and analysis Roadmap  
Manage quotations, provisional & confirmed bookings Yes  
Multiple currency services in a booking with automatic exchange rate calculations to agent’s preferred currency Yes  
New package bookings automatically reduce remaining availability Yes  
Notes may be added at any time during quoting and reservations Yes  
Quotations are automated and may be edited prior to emailing Yes  
Rapid recalculation of costs and prices for changes in Pax numbers, services and travel date Yes  
Take online & staff entered bookings Yes  
Unlimited sub tours, price bands, hotels, invoice line items, departure dates, vehicles and pick-up points on each package or promotion Yes  
Supplier allocations (allotments) for all service types.. Yes  
Accounts Payable (A/P) ledger to control both tour & overhead expenses Yes  
Accounts Receivable & Payable ledgers for simple credit control Yes  
Agent & Client Statement report may be produced on demand and sent via integrated email Yes  
Agents invoices may be produced on demand and sent by email Yes  
Automatic printing of invoices and tickets with automatic calculation of agent commission Yes  
Bank reconciliation system enables easy reconciling of multiple bank accounts in different currencies Yes  
Comprehensive agent details with individual invoicing instructions, user definable commission table Yes  
Simple financial analysis Yes  
Financial Transactions generated directly from Itineraries (Purchase & Sales Invoices, Client Payments) Yes  
Fully integrated with reservations and operations Yes  
Multi-currency sales invoices, credits & payments Yes  
Multi-currency sales invoicing (Pro forma and final invoices) Yes  

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