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GT Web Overview
Descriptive Features and Capabilities GT Web
Addresses all critical aspects of business processes for tour operators. Yes
Fully web based ensuring full Remote User Access  (Clients, Agents and suppliers in remote locations can see their forthcoming bookings) Yes
Familiar, Easy to Use and Intuitive Interface. Simple Quotation Builder. Yes
Easy build and manage FIT itineraries, Day Tours, Tour Series, Events, Conferences, Promotions and Groups Yes
Allocation Management For Hotels, Villas,Tours, Promotions, Events etc Yes
Instant On Line Bookability (build a tour and it can be available immediately on line) Yes
Full User Permissions Management – restrict users to view or edit only certain information and sections Yes
Automatic Supplier Messaging. Yes
Gmail integration allowing use of all Gmail search functionality Yes
Supplier Portal where User can Log In and manage Existing Booking requests Yes
Easy User Rate Loading (simple interface for entering supplier rates and contracts) Yes
Online Data Backup Yes
Price, Tours, and Description Updates can reflect on multiple websites. Yes
SaaS (Software as a Service) means no Capital Expenditure. Per User Pricing. Yes
Reports may be viewed on screen, printed or exported. Yes
Security and Individual User Parameters Yes
Share a central booking engine Yes
Supplier and Service Descriptions and Images (Allows Custom Documentation) Yes
Date Format and Timezone can be configured to your local timezone Yes
Multi Level Markups Yes
Fully TOMS Compatible Yes
State of the Art Technology Yes
Booking Functionality can be simply incorporated to existing sites by any web designer. API available. Yes
Ensures Website is Consistent with other Sales Channels  (selling the same products at the same prices) Yes
Multi-currency Database, Operations and Accounting Information. Yes
Features  
Agent booking confirmation/invoices Yes
Agent invoices (deposit, interim and final invoices per booking) Yes
Direct Agent and Client Quotations Yes
Automatic Supplier Messaging and Documentation Yes
Integrated Email System Yes
Itineraries in multiple languages Yes
Itineraries in multiple styles and layout Yes
Easy retrieve and search outgoing emails by Tour Ref, Client, Supplier, Agent etc etc Yes
Responsive and Consistent Interface Yes
Supplier amendments as bookings are changed Yes
Supplier confirmation and cancellation Messages and Emails Yes
User Defined Documentation and Message Format Yes
Voucher production Yes
 PNR import Yes
Communications
Agent and supplier message and document history automatically stored against quotations and bookings Yes
All reservation messages emailed directly to supplier Yes
Bulk production and sending of messages and documents for fast high volume processing Yes
Consolidated supplier messaging Yes
Reporting  
Each Itinerary, Tour etc has analysis of sales, costs and profit. Yes
Bookings Margin and Mark Up Calculations – including costs vs sales (including multi-currency) Yes
TOMS capability Yes
Comprehensive client details with user definable fields and booking history. Soon
Simple entry of descriptions and images for tours, sightseeing trips and other services Yes
Individual Financial information on every Itinerary and Tour etc Yes
Booking and all Lists can be sorted easily and quickly by simply clicking on the column headers. Multiple filter options available Yes
Reports may be selected by combinations of supplier, agent, destination, value, booking type, : Yes
Pricing and Rate Management Yes
Ability to store FIT & group rates per service. Yes
Agent and/or market specific pricing. Yes
Packages and Promotions have multi level allocations. Yes
Customizable Reports Yes
Database caters for all service types including: hotels, transfers, sightseeing, meals, transport, flights & tour packages. Yes
Itinerary level  “Free of charge” , “Staff”, “Pass Comp” policies per service. No
Event Booking and Management Partial
Flexible, season based, dates (used for tailor made tours, attraction ticketing and dynamic packaging) Yes
Full multi-currency allowing services to be bought & sold in any currency Net and gross rates per service. Yes
Group departures (i.e. multiple bookings for the same trip) Yes
Itinerary-by-Itinerary analysis of sales, costs and profit margins Yes
Markup can be controlled at a number of levels: Yes
> Agent OR Agent Group(% markup) Yes
> Agent/Service Type (Enables different markup for Transport, Accommodation, Activity etc. by Agent) Yes
> Itinerary (The markup may be overridden on each individual Itinerary) Yes
> Supplier Services (Using Cost and Sell price of each service) Yes
Multiple & sub-allocations for Packages and Promotins. Yes
Multiple class (i.e. Superior, Standard, Luxury etc.); Multiple seasons, including weekend rates, easily entered and maintained. Yes
Min stay and Max stay functionality Yes
Preload suppliers, agents anad customers (rather than just create at time of booking) Yes
Sales & profitability analysis for every Itinerary Yes
SaaS based – no hardware maintenance Yes
Service/property descriptions, note and images with full internet search ability. Yes
Standard text per service for automated itinerary and voucher production. Yes
Store notes about customers within bookings, or within the customer record yes
Group functionality includes Staff, Free of Charge Clients, Supplier Comps, Pass Comps No
Unlimited number of database services. Yes
Unlimited text may be attached to individual services for automated itinerary production Yes
Unlimited number of services types for Accommodation, Activity, Transport and Transfers Yes
Differing business models (client pays in full, client pays deposit and pays balance to supplier, client pays supplier and supplier pays commission) Roadmap
 Allocation management for all service types Yes
Adult, child & infant costing for all services Yes
Automatic Itnerary referance (no manual referencing allowed) Yes
Close Outs for all supplier types Yes
Automated series tour creation (create one departure and add the additional dates) Yes
Automatic FOC, escort, guide & driver calculations Yes
Centralise bookings from multiple websites in one place Yes
Checklist  standard activities must be completed for each booking Yes
Communicate to customers and suppliers through web portal or email Yes
Comprehensive client details with user definable coding system, brochure database and booking history Yes
Costs and sell prices may be overidden by service and in total on an itinerary by itinerary basis Yes
Supplier login –  suppliers can see all booking information Yes
Create booking reports dev
Custom Documents (chargeable on a case by case basis) On request
Departure overview for packages shows seat availability, accommodation availability, pricing details, pick-up points and descriptive notes Yes
Easy step by step itinerary building Yes
Fast & efficient reservations for ad-hoc and packaged itineraries, fly/drive and special interest tours Yes
CRM with user-definable Pax information and analysis Roadmap
Manage quotations, provisional & confirmed bookings Yes
Multiple currency services in a booking with automatic exchange rate calculations to agent’s preferred currency Yes
New package bookings automatically reduce remaining availability Yes
Notes may be added at any time during quoting and reservations Yes
Quotations are automated and may be edited prior to emailing Yes
Rapid recalculation of costs and prices for changes in Pax numbers, services and travel date Yes
Take online & staff entered bookings Yes
Unlimited sub tours, price bands, hotels, invoice line items, departure dates, vehicles and pick-up points on each package or promotion Yes
Supplier allocations (allotments) for all service types.. Yes
Accounts Payable (A/P) ledger to control both tour & overhead expenses Yes
Accounts Receivable & Payable ledgers for simple credit control Yes
Agent & Client Statement report may be produced on demand and sent via integrated email Yes
Agents invoices may be produced on demand and sent by email Yes
Automatic printing of invoices and tickets with automatic calculation of agent commission Yes
Bank reconciliation system enables easy reconciling of multiple bank accounts in different currencies Yes
Comprehensive agent details with individual invoicing instructions, user definable commission table Yes
Simple financial analysis Yes
Financial Transactions generated directly from Itineraries (Purchase & Sales Invoices, Client Payments) Yes
Fully integrated with reservations and operations Yes
Multi-currency sales invoices, credits & payments Yes
Multi-currency sales invoicing (Pro forma and final invoices) Yes

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